Supplier Agreement

It is the policy of Canfield Scientific, Inc. to purchase only from those Suppliers who consistently meet Canfield Scientific, Inc.'s requirements for quality, delivery, reliability, and service. Failure to comply with any requirement invoked by the purchase order may be cause for rejection. Corrective action measures for purchased product, purchased systems, and purchased services may be requested of the Supplier.

  1. Quality System Requirements

    It is preferred that Suppliers are certified to ISO 13485 and/or ISO 9001.

  2. Changes

    The Supplier will notify Canfield of any change(s) that may affect the ability of the purchased product to meet specified purchase requirements prior to implementation of the change(s).

  3. Material Supplied by Canfield Scientific

    If Canfield Scientific provides Supplier with parts or materials to be further manufactured, Supplier acknowledges that Canfield Scientific is and shall continuously remain the legal and equitable owner of any materials delivered by or on behalf of Canfield Scientific to Supplier for the entire period during which the materials are in transit, to or from, reside at, or are being processed at, Supplier's premises.

  4. Supplier Inspection and Testing Equipment

    Supplier shall maintain equipment for the inspection and testing of products in good working order. Supplier shall establish and maintain a calibration system for control of inspection and test equipment. Calibration standards shall be traceable to National Institute for Standards and Technology (N.I.S.T.) or other recognized bodies.

  5. Quality and Inspection Records

    Quality and Inspection records must be maintained by the Supplier for a period of seven (7) years, minimum, unless otherwise stated in the Purchase Order, and shall be made available for examination by Canfield Scientific, Inc. upon request.

  6. Certificate of Conformance

    If required by the Purchase Order, a legible "Certificate of Conformance" (C of C) statement shall be provided with each shipment submitted to Canfield Scientific, Inc. C of C's must be maintained by the Supplier for a period of seven (7) years, minimum, unless otherwise stated in the Purchase Order, and shall be made available for examination by Canfield Scientific, Inc. upon request. The C of C statement shall be in the Supplier's format and may either be a separate document or may be included within the packing list. The C of C statement shall state that the items were produced in conformance with requirements as specified in the Canfield Scientific, Inc. purchase order. As a minimum, the C of C shall note:

    1. the manufacturer or distributor's name and address
    2. the Canfield Scientific, Inc. purchase order number
    3. the part number(s) and revision(s) when applicable
    4. traceability information including serial numbers, lot codes, or date codes as appropriate
    5. shelf-life expiration date codes if applicable
    6. signature of the Supplier's authorized representative.

    Sellers/Distributors shall also provide original OEM (Original Equipment Manufacturer) and/or OCM (Original Component Manufacturer) Certificates of Conformance, if applicable.

  7. Traceability

    When required by the Purchase Order, the Supplier shall maintain a system of traceability on all raw materials, purchased components, and manufactured parts used to supply items on the Purchase Order. Material shall provide easy traceability to receiving inspection reports, purchase orders, specifications, drawings, and other documented data. Where required, purchased items shall be serialized in accordance with industry standards and Canfield specified requirements.

  8. Identification/Shipping

    The Supplier shall ensure that all items shipped under this Purchase Order are adequately packaged to prevent damage, contamination, or deterioration.

    Material shipped to Canfield Scientific, Inc., should be identified with the Canfield Scientific, Inc. part number (if applicable) and Purchase Order Number on the Packing List. Additional marking and/or identification may be as required by specification, drawing or Purchase Order.

  9. Canfield Scientific, Inc. Receiving Inspection

    Parts and/or Product will be subject to receiving inspection of all characteristics. Material that does not conform to specification may be returned for replacement and / or refund. Latent defects not discovered during source inspection or receiving inspection, but disclosed during assembly or use, shall be cause for rejection.

  10. Sub-Contractor Quality Assurance

    If applicable, Supplier shall be responsible for ensuring that all products, parts, components, and processes procured from every tier of its Sub-Contractors conform to the requirements and obligations of Section 2 of this Agreement. Supplier shall ensure that these requirements and obligations are included in its procurement documents with Sub-Contractors. Supplier's quality system shall provide a method by which the Sub-contractor's conformance to these requirements and obligations can be verified.

  11. Restriction of Hazardous Substances (RoHS)

    All parts including but not limited to raw materials, components, subassemblies, assemblies, and labels supplied to Canfield Scientific for use in electrical and electronic equipment (EEE), or combined with other products, as part of a Canfield Scientific EEE end product, must comply with the current RoHS EU Directive of the European Parliament, RoHS 2 (Directive 2011/65/EU) and RoHS 3 (Directive 2015/863) currently:

    Cadmium (0.01 %)
    Lead (0.1 %)
    Mercury (0.1 %)
    Hexavalent chromium (0.1 %)
    Polybrominated biphenyls (PBB) (0.1 %)
    Polybrominated diphenyl ethers (PBDE) (0.1 %)
    Bis(2-ethylhexyl) phthalate (DEHP) (0.1 %)
    Butyl benzyl phthalate (BBP) (0.1 %)
    Dibutyl phthalate (DBP) (0.1 %)
    Diisobutyl phthalate (DIBP) (0.1 %)

    Evidence of compliance must be maintained by the supplier for two years after shipment.

This policy is effective as of 04 May 2022.